Thousands of Australian businesses make costly mistakes when lodging their bills of sale each quarter, which costs time and money. A Business Activity Statement (BAS) is a report that business owners are required to present to the Australian Taxation Service (ATO) to state their Goods and Services Tax (GST), Pay As You Go (PAYG) instalments, as well as other taxes due.
Lodging a BAS is a simple process. Still, any oversight, including an alleged incorrect GST or the omission of income, may lead to compliance issues and penalties, including several letters from the ATO or an unwarranted audit. In the digital era, when many businesses register BAS online, this issue has become more crucial than ever.
As a complete guide, you will find out how to identify, correct, and prevent errors related to lodging BAS regardless of whether you are doing it on your own or by a recognized BAS agent. Knowing where mistakes usually occur, you will be able to make lodgements without hesitation and ensure your business is fully compliant with the ATO.
A Business Activity Statement (BAS) is one of the primary compliance documents lodged by Australian businesses, typically quarterly. It helps report and pay taxes, including GST, PAYG withholding, and PAYG instalments. ATO also anticipates that each BAS lodgement should be precise and should be backed by justified records and reported on either a cash basis or an accrual basis. Even slang mistakes could interfere with your financial reporting and lead to penalties or delays in refunds.
BAS lodgement mistakes are those errors made not by design, such as typing the incorrect amount, claiming GST on expenses other than business, or omissions of taxable income. The errors usually occur due to:
Human error or poor record-keeping: Manual entries, records that are too old, and receipts with incompatible numbers can often result in incorrect records.
Conversely, a BAS adjustment is not an error; it is a valid correction, since something would have changed since the initial BAS was filed. For instance, you might:
It is necessary to distinguish between an error and an adjustment. Errors should be amended--by amending the lodged BAS, or, in your next BAS, by making the amendment to the record.
By identifying these types at an early stage, you can determine the corrective action needed, ensure compliance, and identify the traps most Australian businesses fall into when submitting a BAS.
in Australia, BAS lodgement errors still have businesses stumbling in 2025, despite improved accounting software and automation. Whether you are a small retail store or a small business expanding into consultancy, a simple slip-up can affect your GST, PAYG, or general cash flow. These represent the most recurring mistakes that companies continue to commit and why they are relevant.
Among the largest are claims for GST where no GST is used or an incorrect GST code is used. Enterprises tend to take input tax credits on personal purchases or GST-free products such as bank charges or paychecks. This not only inflates GST claims but can also trigger an ATO review.
Numerous businesses submit their BAS lodgements blindly, without ensuring that their bank and accounting records are reconciled. Not all deposits made, duplicate records, and overdue numbers may be responsible for erroneous figures and delayed rectifications due to the accounting software.
To enable businesses to report BAS on either a cash or an accrual basis, the ATO permits businesses to mix the two; however, significant reporting discrepancies may arise. For example, a cash-basis business reporting on invoices issued (but not payments received) would overstate sales and could pay more GST than stipulated.
PAYG withholding is to be reported by businesses that employ staff. This is one of the most common errors: wages are either forgotten to be recorded in the Bas period or recorded in the incorrect category, creating compliance problems in payroll.
Claiming GST on ineligible or personal expenses, such as entertainment, meals with staff, or staff gifts, is a common mistake. Always remember to code your expense categories correctly before submission.
Some owners of small and medium businesses are confident in automation, even though cloud software such as Xero or MYOB simplifies accounting. The previous errors can be transferred to the new system as auto-categorised transactions or invoices are synced, so it is necessary to review them before submission.
Mistakes of one quarter are likely to be transferred to the other. For example, missing a few items in recording a refund or credit note may lead to quarter-to-quarter reporting discrepancies.
Consider the example of a Sydney-based small business that incorrectly claimed GST on non-GST supplier purchases for two quarters. After discussing their accounts with a BAS agent, they found the mistake, corrected it, and received a refund from the ATO. Not only did this put their cash flow back on its feet, but it also salvaged their compliance record, showing that, despite minor mistakes, they can be mended with the proper support.
The challenge of avoiding errors in lodging BAS is not only about correcting numbers; it involves creating good accounting habits that discourage errors. These workable plans will help you maintain your BAS precisely, compliantly, and without stress.
Reconcile your bank accounts, supplier invoices, and customer payments before every BAS period. The reason you should reconcile regularly is to ensure that the figures in your accounting software align with how you actually moved money, i.e., there is no unreported income or duplicate transactions.
Xero, QuickBooks, and MYOB are among the power tools used in cloud computing, but automation is not absolute. Check your software, ensure you set up GST coding correctly, and confirm that data transformation is complete before submitting.
ATO demands evidence for all GST claims. Keep copies of tax invoices, receipts, and supplier ABNs for all purchases or sales. Digital folders or cloud backups may make record-keeping auditable and straightforward.
When your business information is altered (e.g., your address, registration status, or ABN), update the ATO as soon as possible. Detecting outdated information may result in a BAS lodgement rejection or a mismatch in reporting.
Before submission, go through a quick review checklist:
Such a simple measure can help to avoid serious reporting mistakes.
In case of BAS lodgement overload, collaborating with a registered BAS agent can help save time, reduce risk, and ensure compliance with the ATO's existing rules. BAS agents are also informed about regulatory developments and can identify mistakes before they become costly.
Even seasoned business owners who use sophisticated accounting software will make BAS errors. The good news? The Australian Taxation Office (ATO) enables businesses to fix the majority of BAS errors with minimal effort, provided they detect and correct them in time.
Here's how to set things right:
Step 1: Determine Whether It’s a Small or Large Mistake
Not every mistake is the same. ATO distinguishes between minor errors (such as errors in reporting GST amounts) and major issues or persistent ones (when numerous BAS periods are at issue). Check your accounting records and identify whether any of your mistakes fall within the correction range the ATO allowed.
Step 2: Determine the Correction Method
A BAS error can be corrected in two significant ways:
Step 3: Keep Evidence
Always retain supporting records - in the form of tax invoices, receipts, bank statements, and accounting notes - which demonstrate how you realized and rectified the mistake. Such records defend you against an ATO audit or scrutiny.
Step 4: Monitor for any Interest or Penalty Notices
If you were at fault and underpaid, the ATO can impose interest or penalties. Please check myGov Business and the ATO portal regularly, and act on any notices as soon as possible.
In case of your BAS error in connection to GST credits and PAYG instalment, or a mistake in many reporting periods, it is preferable to reach a registered BAS agent or tax professional. They can negotiate with the ATO on behalf of the client to ensure the correct correction is applied in a tension-free manner.
In 2025, correcting your BAS online will be as simple as ever; however, you need to be careful so the ATO accepts your change as soon as possible. The following are the steps to follow:
Step 1: Log in to ATO Online Services or BAS Software
Enter the ATO Online Services for Business account, or file in the cloud application account (such as Xero or QuickBooks).
Step 2: Choose between “Revise BAS” or “Amend Lodgement”
Select the corresponding BAS period and select revise. This exposes the initial lodgement to editing.
Step 3: Put the corrected numbers and the reason.
Modify the figures (including GST collected or PAYG withheld) and provide a brief explanation of the correction—this will assist the ATO in understanding why the statistics have changed.
Step 4: Store Proof of Revision Confirmation
After placing your order, print your revision confirmation receipt and save it as a record of your order.
Step 5: Revise ATO Authorization
The ATO shall reconsider your revised BAS and send you an adjustment notice; a payment or refund will be determined.
You must always include the revision date and reason in your accounting notes. This openness aids in the audits, and it becomes very easy to reconcile in the future.
Almost all Australian businesses now file their BAS online, which means electronic errors replace the previous paper errors. Online lodgement is quicker; however, it also presents its own difficulties, particularly when ATO systems are changed in 2025.
The following are the tips to ensure that your online BAS lodgement is slick, safe, and error-free:
1. Watch Out for Auto-Fill Traps
Your accounting system can automatically enter GST data and use details from earlier quarters—old errors. Ensure that carry-forward balances and GST codes are correct and stipulated before filing.
2. Beware of Portal Timeouts
ATO Business Portal has an automatic time-out service. Any data you have not saved may be lost if your session expires while you are lodging. Screen savers are often used to prevent re-keyboarding.
3. Ensure Two-Factor Authentication Update
Also, make sure that your ATO and accounting software independently authenticate (2FA). Out-of-date 2FA codes may block you just before your BAS deadline.
4. Certify Cloud Sync Before Submitting
The time lag in cloud sync results in showing outdated information in your BAS report. You should always ensure that all your transactions are updated in that accounting platform.
5. Update Software Regularly
Old accounting software can incorrectly add or subtract GST totals after updates to the ATO or compliance rules. Settembre, at least update your platform before every lodgement.
Quick Digital BAS Checklist:
The correct system checks and professional advice ensure that your BAS lodgement becomes accurate, compliant, and hassle-free at all times.
Accuracy, as far as Business Activity Statements (BAS) are concerned, is not only not doing something wrong but also not subjecting your business to fines and unsustainable cash flow. Professional BAS agents possess the technical savvy and understanding of compliance required to ensure all parameters comply.
Cered agents do not just pop into the computer on your BAS; they update, compare, and check all transactions—GST credits, PAYG instalments, and so on—to ensure that no docket slips through the loopholes. They know how to identify minor inconsistencies that software can miss, so you will not have to deal with audits or amendment issues in the future.
At Aone out sourcing, our qualified BAS agents undertake quarterly BAS restorations and online processing returns, as well as rectifying BAS for any Australian firm, regardless of size. Under our ballastouring approach, you are guaranteed a correct, timely, and complete judgment.
Not hiring a professional is not an investment; it is a money-saving one. The appropriate agent can avert ATO sanctions, which can be significantly more expensive than professional fees.
BAS accuracy is mandatory in Australia; it is not an option. Any figure you report will determine your tax liability, the cash figure businesses use, and your ATO compliance history. By learning the pitfalls commonly used in lodging a BAS, adopting the preventive measures discussed in this guide, and obtaining professional assistance as and when necessary, you can ensure that your books are clean and your business annual returns are audit-compliant.
You should review, reconcile, and correct your BAS before submitting it. Or have the BAS professionals at Aone Outsourcing assume end-to-end responsibility for the process—just to keep your business compliant, lean, and stress-free at the end of each quarter.
Q1 What are the most common mistakes when lodging a BAS online?
Mistakes in lodging the BAS are the most common in Australia; they include incorrect GST coding, failure to reconcile transactions, and failure to include PAYG withholding amounts. Even small mistakes may cause ATO audit alerts; hence, frequent inspections are mandatory.
Q2 How do I correct a mistake after I've lodged my BAS?
You can amend your BAS online via the ATO Business Portal or in your accounting software. Minor errors can be easily corrected in your subsequent BAS, while significant ones must be formally corrected.
Q 3 Can I claim GST credits for every expense in a BAS?
No, you may only claim GST on purchases of a business nature made by a registered supplier. It cannot claim any private or entertainment-related expenses or any expenses without a valid tax invoice.
Q 4 What penalties apply if I lodge a BAS with errors?
If the ATO detects errors, in addition to interest, late lodging penalties, or administrative fines may be imposed for false or misleading representations. These risks are reduced by timely correction and recording.
Q 5 Is it safe to lodge BAS online yourself, or should I use a BAS agent?
You may submit your BAS online on your own; however, with a registered BAS agent, you are guaranteed greater accuracy and less anxiety. Agents conduct compliance checks, make adjustments, and handle correspondence between the ATO, thereby saving time and stress.
Content on this website is shared for general awareness and educational purposes only. It should not be taken as financial, accounting, taxation, or legal advice. At Aone Outsourcing Solutions, we do our best to keep all information relevant and accurate; however, we can’t promise that every detail is up to date or fits every business situation. Because regulations and compliance requirements can change, we encourage you to seek guidance from an expert professional before acting on any information on this site. Aone Outsourcing Solutions will not be responsible for any decisions made or losses incurred based on the material published on this website. For advice specific to your business needs, please get in touch with our team .
